PHOENIX LEAGUE STAFF TASK LIST
| TASK | FREQUENCY | STAFF TYPE Lowest Level listed |
STAFF ASSIGNED | SHORT DESCRIPTION/DETAILS |
|---|---|---|---|---|
| Newsletter | Monthly | HTD | Sera | working section and overview/proof |
| Newsletter | Monthly | HTD | Jeff | update working donations section |
| Newsletter | Monthly | HTD | * | update working members/staff section |
| Newsletter | Monthly | HTD | * | update working special tourneys section |
| Newsletter | Monthly | HTD | Randall | update working special winners section |
| Stats for Newsletter | Daily | Member | Kevin | tally numbers and types of matches and tourneys |
| Letter to Inactive Members | Weekly | HTD | * | letters to players who have been inactive for 21 days or more (will need 'invitation' access to admin) |
| Invitations | Weekly | HTD | * | Invite players of sister leagues to join phoenix (will need 'invitation' access to admin) |
| Tourney Stats | Every Other Day | HTD | Pat | tally player wins for tourneys |
| RFTG stats | Every Other Day | HTD | Pat | tally non-premium players who play in RFTG tourneys |
| GFTG stats | Every Other Day | HTD | Lacy | tally player wins in GFTG tourneys |
| Partners Stats | Every Other Day | HTD | Pat | tally player wins for partners points |
| Survivor Stats | Bi-Weekly | HTD | * | list players to invite to Survivor Finale |
| Trap the Phoenix Stats | Weekly | HTD | * | list players to invite to Trap Finale |
| Prince Princess Stats | Weekly sorta kinda | HTD | * | list players to invite to King Queen tourneys |
| Last Man Standing Stats | Bi-Weekly | HTD | * | list players to invite to Last Man Standing Finale |
| Most Wanted Stats | Bi-Weekly | HTD | * | list players to invite to Most Wanted/Change info on stats page and forum post at the end of the month |
| Members List | Weekly | HTD & Admin | Randall | update players screen names and names – separate fix on admin login |
| Newsreels | As Needed | Admin | Randall Sera |
includes birthday and other information – separate fix on admin login |
| Weekly Specials | Weekly | Admin | Randall Sera |
list of upcoming weekly specials – separate fix on admin login |
| TD News | As Needed | HTD | * | where updates for staff are posted |
| Awards Page | Weekly | HTD | Randall | add new award recipients |
| TD Forum | Weekly | HTD | Sera | make sure membership is current |
| HTD/Admin Group | Weekly | HTD | Sera | make sure membership is current , update Htd rotation and change in calenndar every month |
| Training Group | Weekly | HTD | Sera | make sure membership and files are current, follow training progress |
| Training Reports | Monthly | HTD | * | report on training progress |
| Birthday Group | Weekly | HTD | Randall | send cards, record birthdays, coordination of tourneys for birthdays |
| Special Tourneys | As Requested | HTD | * | respond to requests for special tourneys |
| Special Tourneys Calendar | Monthly/ Daily |
HTD | Sera | update and edit calendar |
| Reserve Specials Page | Monthly | HTD | Sera | edit form |
| Reserve Specials Page | Daily | HTD | Jon | update form / add set tourneys | Monthly Updates | Daily | HTD | Sera | update GFTG/RFTG Series changes,on stats page,special tourneys calendar, TD schedule and win memberships page. Change HTD team leader in the HTD group calendar after the 1st. Update HTD rotation |
| Birthday Tourneys | Monthly | HTD | Randall | notify coordinator of monthly tourneys what birthday tourneys are for each month, help find TDs to run |
| Weekly Tourneys | ||||
| Last Man Standing | Bi-Weekly | TD | * | requires gifting back of entrance bux, donation tourney at end of six months, invitation only for final -- currently alternating Thursdays |
| Survivor | Bi-Weekly | TD | * | invitation only tourney for final tourney at end of six months with donation -- currently alternating Thursdays 6000 bux TDD |
| Trap the Phoenix | Weekly | TD | * | requires weekly donation 5K, and weekly gift to teams that beat the Phoenix team, incitation only to winners for final with donation -- currently Fridays |
| Monthly Special | Monthly | TD | * | see special tourney request page |
| Maintain Pages | As Needed | HTD | Randall | Need a list of what the pages are both those that are working and those that go to nowhere |
| Backgrounds Site | As Needed | HTD | Randall/Sera | need to recreate a background site |
| Music Site | As Needed | HTD | * | need to recreate a music site |
| Shout Box | Daily | HTD | Sera | monitor and add sticky message daily |
| Forum Posts | Daily | HTD | * | promoting special tourneys |
| Forum Posts | Weekly | HTD | Sera | promoting special tourneys/creating 'This Week in Phoenix' posts |
| Report Matches | As Needed | Admin | * | when emailed to admin for 2 sided specials etc |
| TD Schedule | Monthly | HTD | Sera | marking slots on td schedule/updating RFTG/GFTG |
| Hall of Fame | As Needed | Admin | * | remove those who are no longer members |
| Members Map | Annually | HTD | * | update map |
| Sister Leagues | As Needed | Admin | * | ID and recruit new sister leagues |
| Sister Leagues | As Needed | anyone | * | suppport sister leagues |
| Sister Leagues | Monthly | Admin | * | send invite lists to sister leagues |
| Donation Tracking | As Needed | HTD | Jeff | for the newsletter as tds run them |
| Marathons | As Needed | TDS | * | 1 vs 1 fifth Saturday of a month, 2 vs 2 fifth Sunday of each month |
| Menage-a-crib | As Needed | Admin | * | update player stats and information accordingly |
| Birthday Celebration | Annually | everyone | * | Throw a big bash in April, start planning in January! |
| Certificates | As Needed | HTD | * | post and email certificates to players who get special recognition or win special tourneys and to TDs at each hundredth tourney run |
| Admin Mail Room | Daily | Admin | * | respond to and forward emails to appropriate staff |
| Contacts | Weekly | HTD | * | update staff contact list |
| Voting Booth | Monthly | Admin | * | update questions, tally and report answers in forum |
| Forum Colors | As Requested | Admin | * | respond to changes and requests, remove those who are no longer correct |
| Photo Gallery | As Submitted | HTD | Randall | add pictures and update |
| Duplicates | Weekly | Admin | * | check for players with multiple accounts -- banned players playing under new names |
| Unactivated Players | Weekly | Admin | * | check for players with unactivated accounts -- activate or remove |
| Problem Player database | As Needed | HTD | * | update problem player database |
| Tds who have left database | As Needed | HTD | * | update database regarding Tds who have left and why, etc. |
| FINANCIAL OBLIGATIONS/GOLD MEMBERSHIPS | ||||
| Plus League Fees | Monthly | * | Vanessa-3mo Sera-1mo |
$49.95 |
| GFTG | Bi-Monthly | * | * | $29.95 |
| RFTG | Bi-Monthly | * | * | $29.95 |
| Bravenet | Monthly | * | Randall | About $10.00/month |
| Cbox | Monthly | * | Sera | $2.00/month |
| Phoenix Crib domain name | Annually | * | Deb | $12.00/year comes w/bravenet hosting/ seperate charge |